Personal Assistant / Admin Assistant / Financial Assistant / Assistant Bookkeeper / Secretary / Administrator / Admin Office Manager (Office Administration )

Executive support to MD: diary management, confidential correspondence, stakeholder liaison

Fleet management: PDP renewals, licensing, servicing, compliance tracking

Procurement: purchase orders, GRVs, buyouts, certifications on eTrack

Internal sales: client quotations, CRM lead tracking, sales reporting

Processed sales orders from confirmation through to invoicing, including production and procurement management

Prepared weekly sales reports and pipeline summaries for management

Coordinated maintenance of laser/plasma cutters and fabrication machinery

Key achievement: Transitioned across three roles (buying, executive support, sales) within a single organisation, demonstrating adaptability and rapid skill acquisition.

Executive support across a construction materials business and a 20-property portfolio. High-volume diary management, confidential communication, and stakeholder coordination. Managed lease renewals, tenant invoicing, maintenance scheduling, and financial tracking. Processed invoices, quotations, and credit notes in Pastel; assisted with audit preparation.

Provided executive support to the Directors and the Sales Manager, including diary management and administrative coordination. Managed front-line reception, switchboard, and general office administration. Prepared daily production updates, tracked employee output, and handled payroll submissions. Administered HR tasks including contracts, payslips, leave records, and employee files. Monitored stock levels, coordinated procurement, and updated reports on consumables, PPE, and materials. Liaised with service providers for maintenance, IT, and other office-related services. Assisted with monthly target planning, production tracking, and invoice documentation, while supporting cross-departmental coordination on maintenance, quality control, and administrative functions.

Managed diaries for the MD and Financial Manager, scheduling meetings, events, and appointments. Typed correspondence, memos, and letters, and analysed sales figures. Generated monthly reports, including GP, stock, reconciliations, and shipping invoices. Coordinated local and international travel, including visas and accommodations. Supported the sales team, managed company collateral, prepared executive presentations, recorded and distributed meeting minutes, and managed archives and backup documentation.

Organized meetings, events, and training sessions, overseeing logistics and catering.
Coordinated stock orders from suppliers and managed procurement processes.
Generated reports using Pastel and maintained inventory and supplier/customer records.
Handled HR tasks, including personal files, leave reports, and allowances for sales reps.
Managed office supplies and grocery shopping.
Recorded and distributed meeting minutes.
Pulling various reports - Pastel (Daily Sales, GP Reports, Back Orders, Inventory etc)
Loading New Stock Items, Updating Supplier & Customer Details - Pastel
Prepared export documents.

Provided high-level interim administrative support, including report and proposal preparation. Managed front-line reception duties, greeted visitors, and handled switchboard operations. Organised and maintained filing systems, sorted and processed both hard copy and digital documents, and ensured all HR files were accurately maintained and up to date. Prepared documentation for audit purposes. 

Provided high-level administrative support to leadership in a fast-paced risk consulting environment. Managed complex diaries and prepared board packs and presentations. Handled sensitive client documentation with full confidentiality, including processing payouts, drafting password-protected electronic letters for policyholders, and updating beneficiary information. Ensured regulatory compliance through accurate policy updates and maintained meticulous filing systems.

Reported directly to three Managing Directors. Duties included diary management, complex international travel coordination, office administration, monthly Excel dashboards, executive presentations, reconciliations, shipping invoices, investor events, and reception. Also assisted with due diligence as required.

Provided full PA and secretarial support to the National Sales Manager and the sales team.

Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.

Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.

Assisted in preparing and analysing sales statistics, budgets, and executive reports.

Coordinated national sales conferences, workshops, and events.

Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.

Acted as first point of contact by managing reception and front-office duties when required.

Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

Assisted Executive MD and National Admin Manager with administrative tasks.
Managed diary, typing, filing, and all travel arrangements.
Organized meetings and prepared sales and board packs.
Processed payroll (weekly, fortnightly, monthly) for all staff, including casuals and contractors.
Calculated salaries, overtime, bonuses, and benefits accurately.
Handled procurement of stationery, groceries, and PPE.
Organized meetings, prepared sales packs, and board packs.

Provided executive PA support, diary management, and office administration.
Performed payroll processing, reconciliations, and data capturing.
Prepared financial and Excel reports for management.