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Employment - HR : Recruitment Consultant From August 2007 To 2010-12
Duties
Building relationships with clients
Advertising vacancies appropriately by drafting and placing adverts in a wide range of media (e.g.P-net, Career Junction, Newspaper).
Completing a search of the candidate database to find the right person for the employer’s vacancy.
Receiving and reviewing applications, managing interviews and short-listing candidates.
Requesting references and checking the suitability of applicants before submitting their details to the employer.
Briefing the candidate about the responsibilities, salary and benefits of the job in question.
Preparing CV’s and correspondence to forward to clients in respect of suitable applicants
Organising interviews for candidate as requested by the client;
Informing candidates about the results of their interviews;
Negotiating pay and salary rates and finalising arrangements between client and candidates
01 August 2007 to February 2009
Secretary P.A. to Senior Consultant
Typing CV’s, screening CV’s
Customer liaison - arranging interviews with the applicant as well as the client
General queries, Perform reference checks on short listed candidates
Open and read confidential e-mails and mails, Personal filling for the consultant
Ensuring that the consultant’s office is always presentable and that clients and applicants are received in a friendly and helpful manner.
Advertising jobs and handling adverts response
Email and fax to clients and applicants
Confirm interviews
Inviting shortlisted candidates to interview
Conduct interview in absence of the consultant
All other duties as requested by the consultant
Diary management
Assist answering switchboard / reception daily
Ensuring the security of confidential documents
Relieve Switchboard
HR Consulting : HR Businnes Partner From 2012-02 To Current
Duties
- Receive the authority to recruit from relevant manager, and ensure is authorised by relevant parties
- Responsible for the whole recruitment process within LabourNet group
- Draw up new advertisements template
- Advertising of all new positions on all relevant career sites (Pnet, Career Junction, Best jobs, Gumtree, etc.) and LabourNet website
- Remove all adverts immediately after vacancy have been filled from all job portals
- Screen incoming applications telephonically
- Short listing of candidates and send screened CV’s to relevant Regional Manager
- Setting up of interviews between candidate and relevant manager/s
- Conducting interviews with the Regional Manager
- Setting up relevant assessment for all shortlisted candidates as requested by the relevant manager after interviews have been conducted.
- Complete reference checks & background checks for every candidate that has been shortlisted.
- Send regret emails to unsuccessful candidates.
- Load all activity on the recruitment sheet on a daily basis.
On-Boarding
- Drawing up contracts and ensuring that all documents according to the HR checklists are received before an appointment is made.
- Prepare induction manuals and schedule induction for new employees
- Ensure that all new employees have a signed job description within 1 week of the commencement date.
- Schedule flights and accommodation for relevant newbies in the outlying branches.
- Ensure that new employees have cell phones and laptops issued to them.
Records Management
- Effective record keeping of all personnel files.
- Maintaining restricted access to personnel files.
- Maintaining updated filing for audit trail purposes.
Training and Development
- Gathering, capturing and submission of information for the Employment Equity Plan and submission of annual EE Report.
- Gathering, capturing and submission of the information for the Workplace Skills Plan and Annual Training Report and submission of annual WSP ATR.
- Gathering, capturing and submission of the information for any other required HR report submissions.
- Prepare induction manuals and schedule induction for new starters.
- Apart of the Employment Equity Committee.
HR Systems
- Regularly audit the HR system to ensure that information is accurate, relevant and available
- Accurately capture information into the HR system based on the daily, weekly and monthly requirements of the HR Department.
- Load new employees on Psiber system.
- Link new employees on ESS System and send them their login details.
- Ensure that all bonus and increases submitted for employees are calculated correctly for payroll purpose.
Performance Management
- Monitor and ensure that performance appraisals are completed by the 7th of each month
- Liaise with management regarding new performance appraisals for staff.
- Create and maintain reports regarding performance management.
- Maintain/Create new job Descriptions when necessary.
Industrial Relations
- Draw up and issues warnings according to the companies disciplinary policy.
- Conduct Poor Work Performance sessions with underperforming staff.
- Compilation of Poor Work Performance documents.
Administration
- Inform IT of new starters.
- Handle all queries relating to cell phones and 3G’s
- Ensure all required exit documentation is complete such as UI-19, UI-2.7, etc.
- Conduct exit interview.
- Submit leave payouts, medical aid termination and submission of provident fund termination forms.
- Handle all queries from employees regarding the ESS System.
- Confirmation of employment.
- Constantly communicate with allocated branches, offering support and assistance if need be
- Prepare annual increases for employees.
- Send increase and promotional letters.
- Update career tracker sheet on monthly basis to ensure that all employees are on par as per career path.
Manufacturing : Office Administrator From 2010-11 To Current
Duties
Providing secretarial, clerical and administrative support
Receive and greet clients, visitors and the general public
Inform staff member of visitors’ arrival
Direct visitors to the appropriate staff member
Prepare and process of outgoing mail
Receive, sort and deliver the mail
Sign for deliveries and notify recipients
Typing letters and documents
Managing the bookings of meeting rooms general filling
Transportation - Logistics : Personal Assistant / Secretary From 2007-1 To 2007-7
Duties
Filing, Data Capturing
General Office duties: Type letters, Photocopying & Faxing.
Receive and open confidential mail.
Update Spreadsheet.
Keep record of payments made monthly.
Call the drivers & Monitor Trucks on Satellite.
Diary Management.
Arrange appointments for the Directors to meet customers on MS Outlook
Assist answering switchboard
Trace arrangements
Taking minutes of meetings
Prepare board room for meetings. Fright arrangements for General Managers.
Retail - Wholesale : Retail Associate From 2004-9 To 2007-1
Duties
Selling product in accordance with promotions.
Merchandising and stock control.
Liase with representative on stocks.
Stock counts & Replenishment.
Housekeeping.
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