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The Payroll Manager is responsible for the full end-to-end management of payroll operations, ensuring all employees are compensated accurately, timeously, and in full compliance with South African labour and tax legislation. This position requires strong payroll expertise combined with financial acumen, including general ledger reconciliations, reporting, and audit support. The role also involves leading a payroll team and driving the optimisation of payroll processes through technology and automation.
Some travel to client branches may be required from time to time, although it is not an inherent requirement of the role.
Payroll Management & Processing
- Oversee and manage all payroll operations for 4,000+ employees across multiple entities, ensuring 100% accuracy and timeliness.
- Ensure all payroll processes comply with statutory legislation (UIF, PAYE, SDL, BCEA, SARS requirements, industry-specific regulations such as PSIRA / MIBCO, where applicable).
- Manage successful onboarding of new companies onto the payroll system, including full legislative registrations.
Compliance, Reporting & Financial Controls
- Develop, implement, and maintain payroll policies, procedures, and internal controls.
- Prepare and submit all statutory submissions, including monthly EMP201, bi-annual SARS submissions, annual Return of Earnings (WCA), and provident fund submissions.
- Prepare general ledger (GL) files, journals (ACUMATICA), and payroll-related financial entries.
- Conduct payroll variance analysis and ensure accurate salary costs are loaded on Salesforce for approval.
- Manage reconciliations: monthly payroll payments, deductions, leave, overtime, benefits, and statutory payments.
- Support internal and external audits by compiling reports, providing documentation, and explaining payroll processes.
Operational Excellence
- Lead continuous improvement initiatives, including automation and innovative payroll processing enhancements.
- Ensure correct setup and maintenance of all payroll components, including:
- Rates of pay
- RFI linking
- Company vehicle and petrol tax
- Leave methods and ESS integration
- Termination calculations
- Accurate linking of employees to clocking systems
- Ensure weekly and monthly reports are generated, including payroll expenditure, absence statistics, and leave utilisation.
Stakeholder & Team Management
- Provide expert guidance on payroll, benefits, and tax-related matters to employees and management.
- Collaborate closely with HR and Finance to ensure data alignment and seamless payroll cycles.
- Lead, mentor, and develop the payroll team, fostering a culture of accuracy, accountability, and service excellence.
To apply immediately for this position click here.
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Key Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 10 years’ experience in end-to-end payroll processing, with at least 3–5 years in a supervisory or managerial role.
- Strong understanding of accounting principles and financial reporting standards applicable to payroll.
- Advanced knowledge of payroll legislation, tax regulations, and best-practice payroll procedures.
- Proficiency in payroll software (Sage 300 required) and advanced MS Excel capability (VLOOKUP, Pivot Tables, formulas, reconciliation).
- Strong analytical, numerical, and problem-solving skills with exceptional attention to detail.
- Excellent communication and interpersonal skills, with the ability to explain complex information clearly.
- Proven ability to manage multiple priorities under pressure and meet strict deadlines.
- Willingness to travel to client branches when required (40+ entities).
Systems & Platforms Used
- SAGE 300
- ACUMATICA
- SALESFORCE
- ERS Biometrics
- ESS
- WCA / RMA online
- SARS eFiling and related online systems
- Online banking platforms
- Full Microsoft Suite – Advanced level
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