Temp Contract - Debtors and Cashbook Clerk / Junior Accountant - Ekurhuleni (East Rand) - South Africa

Job Purpose:

• To manage the full debtors’ function, ensuring accurate invoicing, timely collection, and effective reconciliation of accounts, while maintaining up-to-date cashbook records.
• The role supports cash flow management by reconciling bank accounts, monitoring receipts, and ensuring compliance with financial policies and procedures.

Roles & Responsibilities

Debtors Management

• Capture, process, and issue invoices to customers accurately and timeously.
• Monitor customer accounts to ensure payments are received within agreed terms.
• Follow up on outstanding debtors and resolve queries promptly.
• Prepare monthly debtors reconciliations and statements.
• Ensure accurate posting of all journals related to debtors.
• Monitor project payments, documentation and cashflows.
• Vet credit applications and monitor overdue accounts.
• Maintain up-to-date records of all debtor transactions. 

Cashbook Management

•  Capture all bank transactions daily and reconcile bank accounts.
• Allocate receipts and payments accurately to the correct accounts.
• Prepare and submitting required documentation to banks for foreign payments and receipts.
• Manage the setup and administration of new beneficiary profiles.
• Maintain advance payment records and reconciliation.
• Monitor cash balances to support cash flow requirements.
• Ensure accurate posting of all journals related to cashbook entries. 
• Foreign Exchange and cross border transactions will be advantageous.

Reconciliations & Reporting

• Prepare and review monthly debtors’ age analysis and escalate overdue accounts.
• Reconcile bank statements against accounting system balances.
• Assist with balance sheet reconciliations at month-end.
• Provide accurate financial data for reporting and audit purposes. 

Audit & Compliance

• Ensure compliance with company financial policies and procedures.  Prepare audit schedules relating to debtors and cashbook. 
• Assist auditors with queries and provide supporting documentation.

AD-HOC Duties 

• Provide assistance to the finance team as required. 
• Support the Financial Controller with cash flow forecasts and reporting.
• Perform any other ad-hoc duties assigned.

Qualifications & experience:

• Matric with Mathematics and Accounting. 
• Bookkeeping or Accounting qualification (diploma or equivalent preferred).
• At least 3–5 years’ experience in Debtors and/or Cashbook accounting role. 
• Experience working on computerized accounting systems. 
• Proven record of handling reconciliations and collections.

Knowledge: 

• Knowledge of Accounting systems and processes. 
• Understanding of debtors’ management and cashbook principles. 
• Sound knowledge of reconciliation procedures. 
• Knowledge of company financial policies and procedures.

Skills: 

• Good verbal and written communication skills. 
• Strong numerical and analytical ability. 
• Proficiency in Microsoft Office (Excel essential) and accounting software.
•  Good planning, organizing, and time management skills. 
• Strong interpersonal and customer service skills. 
• Accuracy and attention to detail.