Permanent - Creditors / Payroll / HR Officer - Ekurhuleni (East Rand) - South Africa

The Creditors / Payroll / HR Officer is responsible for managing the full creditors function, processing payroll, and administering human resource activities. The role ensures accurate financial transactions, timely salary processing, compliance with statutory requirements, and the maintenance of up-to-date employee records. This position supports the accountant by providing accurate financial information for management accounts and ensures all administrative and HR processes run efficiently.

KEY RESPONSIBILITIES

1. Creditors Management

• Reconcile and process payments for all creditors
• Reconcile and pay Nashua Limited
• Ensure all monthly returns are paid within deadlines
• Prepare VAT accruals for creditors
• Prepare EFT requests and maintain EFT register
• Process and release daily EFT payments before 10am
• Load and release payments accurately
• Resolve queries with head office (price differences, ERAs, manual claims)

2. Payroll Processing

• Gather and verify all payroll documentation
• Maintain payroll system (backup and monthly rollovers)

Employee Administration

• Capture new employees and terminate exited employees
• Update personal and payroll information
• Load tax directives

Earnings & Deductions

• Process salaries, adjustments, commissions, and bonuses
• Manage deductions (petrol, cellphones, pension, loans, garnishees)

Final Processing

• Generate and distribute payslips
• Produce payroll reports

3. HR Administration

• Maintain accurate and up-to-date employee records
• Manage pension fund administration (amendments, withdrawals, payouts)
• Handle Workman’s Compensation claims and related processes
• Complete labour-related documentation and submissions
• Conduct Employment Equity reporting
• Verify employment contracts and leave approvals
• Complete BEE questionnaires
• Respond to general HR queries

4. Journals, Reconciliations & Compliance

• Prepare salary journals and perform reconciliations:
• Salary, PAYE, UIF, pension, garnishees
• Staff loans and clearing accounts
• Manage provisions (skills levy, Workman’s Compensation)
• Process commission accruals and reversals

5. Monthly Returns

• Ensure accurate and timely submission of:
• PAYE
• UIF
• Skills Development Levy
• Pension fund contributions

6. Petty Cash & Franchise Debtors

• Manage petty cash, including reconciliations and reimbursements
• Process franchise debtor documentation:
• Match invoices to supporting documents and statements
• Distribute documentation to franchises

7. General Administration

• Ensure all deadlines are met
• Maintain accurate filing systems
• Manage daily post
• Ensure compliance with company policies and statutory requirements

KEY REQUIREMENTS

Qualifications & Experience

• Relevant qualification in Finance, Accounting, or Human Resources
• Minimum 3–5 years’ experience in a similar role (creditors, payroll, and HR)
• Experience with payroll systems and accounting software

Knowledge & Skills

• Strong knowledge of payroll processes and statutory requirements (PAYE, UIF, SDL)
• Solid understanding of creditors and reconciliation processes
• Knowledge of South African labour laws and HR practices
• Proficiency in Microsoft Office (especially Excel)
• High level of accuracy and attention to detail
• Strong organisational and time management skills

Competencies

• Ability to meet strict deadlines
• Strong problem-solving and query resolution skills
• Good communication and interpersonal skills
• High level of integrity and confidentiality
• Ability to work independently and under pressure