Permanent - Accounts Payable Admin Coordinator - Johannesburg (Incl. Northern Suburbs) - South Africa

Reporting to the Financial Controller

Job Purpose:

To process creditors, invoices, check information and audit supplier invoices, reconciling, and preparing for payments in a timeous manner.

To assist in providing support in all aspects of financial control and reconciliations

Roles and Responsibilities:

Capturing and processing all invoices

Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information

Ensure that claims are paid timeously and correctly

Ensure that all invoices and supporting documentation are complete and approved

Capturing invoices into the accounting system from all supporting documentation

Reconcile Concur vouchers to request replenishment of travel claims

Process Concur claims

Ensure transactions are properly recorded and capture into the computerized accounting system

Maintain the accounts payable systems to ensure complete and accurate records and file all documentation

Preparation and submission of creditors reconciliations (ensure invoices follow sequence)

Assist with balance sheet recons during the month and the finalization at month end

Ensure audit deliverables are maintained according to the standard required by the auditors

Maintain, update, create, secure and archive records and files.

Schedule, prepare and process payments to suppliers as per agreed payment terms

Follow up on supplier queries relating to outstanding items on supplier reconciliations

Handling all queries relating to Creditors

Daily invoicing

Monthly sales management reports

Sales and Booking forecast report

Maintain Fixed Asset Register

Any ad-hoc duties which are assigned

Qualifications and Experience:

Matric, including English and Maths

Bookkeeping course

Studying towards an Accounting qualification

At least 3-5 years experience in a Creditors Clerk role

An ability to understand and use computerized spreadsheet packages

Knowledge:

Knowledge of Accounting systems

Knowledge of office procedures

Good knowledge of company policies and procedures

Understanding of Creditors principles and processes

Skills:

Good verbal and written communication skills

Good planning and organizing skills

Proficiency in MS Office and Accounting package

Good time management skills

Administration skills

Good problem-solving skills

Inter-personal skills

Reconciliation skills

Competencies:

Team player with ability to function independently

Attention to detail

Results driven

Applied learning

Customer focused