Position Overview
We are seeking a responsible and highly organised Administrative Assistant to provide comprehensive administrative and clerical support to management and staff. The successful candidate will play a key role in ensuring the smooth daily operations of the office.
This role requires someone with strong attention to detail, excellent communication skills, the ability to take initiative, and the capacity to prioritise tasks in a fast-paced environment. Experience in accounting, tax, or bookkeeping will be an added advantage.
Key Responsibilities
- Draft, write, and distribute professional emails and correspondence
- Assist in the preparation and compilation of regularly scheduled reports
- Update, organise, and maintain accurate office records and documentation
- Serve as the primary point of contact for internal and external clients
- Respond to and resolve client enquiries professionally and timeously
- Liaise and coordinate with business partners and stakeholders
- Answer, screen, and direct telephone calls appropriately
- Schedule and organise meetings, appointments, and calendars
- Book travel arrangements when required
- Submit, track, and reconcile expense reports
- Provide reception support and assist office visitors
- Order office supplies and source cost-effective suppliers
- Conduct daily office equipment checks and general office inspections
- Ensure proper file management and document organisation in line with company procedures
- Provide administrative support across departments as needed
- Handle ad hoc tasks assigned by management
- Ensure efficient coordination of meetings and confirmations