Job Role & Responsibilities
- Process local and foreign supplier invoices accurately and ensure all invoices are VAT compliant.
- Match supplier invoices to purchase orders and verify pricing before processing.
- Reconcile supplier accounts to monthly statements and investigate any discrepancies.
- Prepare weekly and monthly supplier payment proposals.
- Process local and foreign supplier payments and load payment batches onto the banking platform.
- Create new supplier accounts on K8 and assist with supplier credit applications.
- Maintain an accurate and up-to-date supplier database.
- Download daily bank statements and update receipts and payment records.
- Process cashbook transactions, including debit orders, bank charges and transfers.
- Balance the current bank account daily and prepare monthly bank reconciliations.
- Create new banking beneficiaries as required.
- Process petty cash reconciliations and replenishments.
- Prepare employee expense claim schedules and process authorised claims.
- Prepare monthly accruals, journals and assist with month-end analytical reviews.
- Update cash flow forecasts and monthly expense schedules.
- Prepare and process insurance-related journals and maintain insurance schedules.
- Manage Stannic fuel cards and assist with company vehicle administration, including licence renewals.
- Handle overseas shipping documentation and ensure compliance with South African Reserve Bank (SARB) requirements.
- Assist internal departments with Accounts Payable queries and related documentation.
- Maintain accurate filing of supplier invoices, payment documentation and creditor records.
- Participate in company stock counts (usually bi-annually).
- Any ad hoc duties that reasonably fall within the employee's skills, experience and training.