Permanent - HR Administrator - Kempton Park - South Africa

Purpose of the Position
To provide comprehensive HR and payroll administration support, ensuring accurate employee records, efficient payroll processing, and compliance with company policies and applicable labour legislation.

Key Responsibilities

HR Administration

• Maintain accurate and up-to-date employee records and personnel files.
• Process new employee appointments, contracts, onboarding and terminations.
• Prepare employment contracts, letters, HR documentation and employee correspondence.
• Maintain leave records, attendance registers and employee information.
• Assist employees with HR-related queries and provide administrative support.
• Coordinate recruitment administration, including arranging interviews and preparing documentation.
• Assist with employee onboarding and induction processes.
• Maintain confidentiality of all employee and company information.

Payroll Administration – Sage Payroll

• Process monthly payroll accurately and timeously using Sage Payroll.
• Capture and maintain employee information, salaries, allowances, deductions and benefits on the payroll system.
• Process new starters, terminations, salary changes, promotions and other payroll amendments.
• Capture and reconcile leave, overtime, bonuses, commissions and other payroll-related adjustments.
• Perform payroll checks and reconciliations to ensure accuracy before submission.
• Prepare payroll reports and payroll-related documentation for management.
• Assist with PAYE, UIF and other statutory payroll submissions.
• Prepare and distribute payslips.
• Resolve payroll queries and liaise with employees regarding salary and deduction queries.
• Maintain accurate payroll records and ensure payroll documentation is properly filed.

Employee Benefits & Compliance

• Assist with administration of employee benefits such as medical aid, provident fund and other company benefits.
• Assist with UIF, COIDA and other statutory requirements.
• Maintain compliance with company HR policies and relevant South African labour legislation.
• Assist with preparation of HR reports and information for management.

Grade 12 / Matric.
HR, Payroll or related qualification would be advantageous.
2–4 years' experience in HR and payroll administration.
Practical experience using Sage Payroll is essential.
Good understanding of South African payroll processes and statutory deductions.
Working knowledge of BCEA, UIF, PAYE and general HR administration.
Strong computer literacy, particularly Microsoft Excel.
Excellent attention to detail and numerical accuracy.
Strong organisational and administrative skills.