Reporting to the Group Procurement Lead
ROLE OVERVIEW
PURPOSE AND SCOPE:
The Procurement Officer is responsible for executing and coordinating the end-to- end procurement process to ensure the timely, cost-effective and compliant procurement of goods and services. The role supports project delivery through effective procurement planning, supplier management, commercial evaluation, procurement governance, reporting and continuous improvement in accordance with the company's policies, procedures and applicable legislative requirements.
RESPONSIBILITIES:
The list Of responsibilities below is not intended to be exhaustive. Other tasks Or duties may be assigned from time to time that are within the capabilities of the job incumbent.
Supplier Onboarding & Vendor Management:
Facilitate the onboarding of suppliers in accordance with the Procurement Policy. Verify supplier registration, tax compliance, banking details, B- BBEE documentation and mandatory supporting documents. Maintain the Approved Vendor Database and supplier master data.
Procurement Operations:
Review Shopping Carts on SAP SRM for completeness, coding, specifications and policy compliance.
Convert approved Shopping Carts into Purchase Orders within agreed turnaround times.
Obtain competitive quotations in accordance with Procurement Policy.
Issue Purchase Orders, obtain supplier acknowledgements and expedite deliveries.
Resolve procurement queries relating to pricing, delivery and supplier performance.
Monitor outstanding Shopping Carts and escalate unresolved or delayed Shopping Carts to the Procurement Lead within agreed timeframes.
Maintain accurate procurement records and ensure au transactions are captured and updated in SAP SRM timeously.
Prepare quotation comparisons and supplier recommendations.
Review supplier pricing against existing agreements and historical spend.
Review commercial terms and purchase agreements and escalate potential contractual risks.
Support the utilisation of approved suppliers and identify procurement savings and value improvement opportunities.
Strategic Sourcing, Localisation & Transformation:
Identify and support the sourcing and onboarding of suitable suppliers located near active project sites.
Support the implementation and monitoring of Skills Development, Localisation & Industrialisation (SDL&I) initiatives across all project sites.
Procurement Planning:
Support implementation and maintenance Of Project Procurement Plans.
Monitor procurement priorities and long lead materials.
Escalate procurement risks that may impact project schedules.
Monitor procurement cycle times and recommend corrective actions.
Compliance, Governance & HSEQ:
Ensure procurement activities are performed in accordance with the Procurement Policy, Delegation of Authority and applicable procurement procedures.
Maintain audit-ready procurement documentation.
Support supplier compliance with HSEQ and statutory requirements.
Escalate procurement deviations and policy non-compliance.
Reporting, Analytics & Continuous Improvement:
Monitor procurement KPIs using SAP SRM.
Analyse procurement trends, spend, supplier performance and KPI exceptions.
Recommend and support continuous improvement and procurement automation initiatives.
Procurement Systems & Data Management:
Utilise SAP SRM and related procurement systems to process, track and report on procurement transactions.
Support the development and maintenance of Power Bl dashboards for procurement performance monitoring and reporting.
Extract and analyse procurement data to identify trends, highlight risks and support management decision-making.
Stakeholder Management:
Build effective relationships with Operations, Finance, Stores, HSEQ, project Teams and suppliers.
Provide procurement guidance and stakeholders.
Communicate procurement status, commitments. support to risks and internal delivery
ORGANISATIONAL RELATIONSHIPS:
The Procurement Officer reports to the Group Procurement Lead.
The Procurement Officer works closely with Operations, Finance, Stores, HSEQ, Project Teams and suppliers.
The Procurement Officer maintains confidentiality, integrity and professionalism.
The Procurement Officer supports business objectives by meeting procurement and reporting deadlines
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