Personal Assistant (Missing)

Collecting, capturing, and maintaining operational and process data across multiple systems
Managing and monitoring end-to-end operational workflows
Creating structured and detailed reports for internal stakeholders and management
Analysing data trends to identify gaps, inefficiencies, and performance improvements
Managing data from platforms such as SmartSheets and internal systems
Monitoring and maintaining operational and process data end-to-end
Preparing detailed and structured reports for internal stakeholders and leadership
Analysing data to identify trends, gaps, and opportunities for improved performance
Managing and maintaining fleet listings including tracking, updates, and reporting
Capturing and maintaining fleet data including trucks, trailers, drivers, and site allocation
Supporting operational teams with insights and performance tracking
Assisting HR and operations teams with data validation and payroll support
Supporting payroll processes across weekly, bi-weekly, and monthly cycles
Capturing and verifying overtime, leave, and attendance data
Ensuring accuracy of payroll inputs including rates hours, overtime, and leave
Assisting with payroll reconciliations and resolving discrepancies before submission
Maintaining accurate staff listings for large-scale payroll (2000+ employees)
Ensuring staff listings are up to date including employee names, rates, hours, and leave
Performing data validation and quality checks to ensure accuracy and compliance
Improving reporting systems and streamlining data processing workflows
Identifying trends and gaps to improve operational performance

Key Achievements:
Improved reporting accuracy and turnaround time
Strengthened payroll validation processes and reduced errors
Enhanced fleet visibility and tracking accuracy
Contributed to improved operational performance through data insights

Provided full HR administrative support including typing and documentation
Prepared HR documents, contracts, and internal correspondence
Captured employee clocking and attendance data
Maintained accurate HR and payroll records
Assisted with payroll processing including rates, leave, overtime, and payslips
Supported payroll cycles including bi-weekly, weekly, and monthly payroll
Assisted with capturing overtime, meal allowances, and accommodation allowances
Ensured payroll accuracy by validating data and resolving discrepancies
Assisted with payroll reconciliations prior to submission
Maintained accurate staff listings and payroll data
Assisted HR head with payroll calculations and related processing
Used Sage, Microsoft Office, Dropbox, and Canva
Managed invoicing, quotations, and account administration
Handled statements and account management
Maintained customer communication and support
Updated stock pricing in systems and documentation (cost price and customer pricing)
Assisted with payments and financial tracking
Opened and updated client accounts
Coordinated imports and exports of parts from overseas
Managed and prepared documentation for international shipments
Supported procurement and logistics processes
Assisted with international sales and customer communication

Key Achievements:
Maintained high accuracy in payroll and HR data
Improved documentation and administrative processes
Supported efficient import/export coordination and operations

Managed reception and switchboard operations
Handled all email communication and client correspondence
Typed reports, legal documents, and compliance documentation
Prepared and updated training and compliance certificates
Maintained registers and documentation systems
Filing and maintaining both physical and digital records
Coordinated technician bookings and daily dispatch schedules
Managed dispatch operations and tracking
Ensured smooth workflow between technicians and office
Managed petty cash and basic financial administration
Provided administrative support

Handled quotations, invoicing, and payments
Supported payroll processes (weekly, bi-weekly, and monthly cycles)
Captured overtime, leave, and payroll-related data
Used MS Office, Dropbox, and Sage Evolution systems
Assisted with financial documentation and reporting
Managed petty cash
Filing and maintaining documentation systems
Provided personal assistance to owner
Scheduled and coordinated operational teams
Managed emails and client communication
Assisted with stock control and inventor

Assisted patients with bookings and scheduling
Conducted pre-testing and screening procedures
Managed stock control and stock counts
Assisted with lab work and optical processes
Handled invoicing and prescriptions (medical aid and private patients)
Managed client communication and queries
Typed legal documentation and reports
Ensured compliance with optical and medical requirements
Managed petty cash and daily financial handling
Scheduled appointments and coordinated workflows
Handled switchboard operations and email queries
Provided full administrative support to management