Personal Assistant / Admin Assistant / Financial Assistant / Assistant Bookkeeper / Secretary / Administrator / Admin Office Manager (Office Administration )

• Executive support to MD: diary management, confidential correspondence, stakeholder liaison
• Fleet management: PDP renewals, licensing, servicing, compliance tracking
• Procurement: purchase orders, GRVs, buyouts, certifications on eTrack
• Internal sales: client quotations, CRM lead tracking, sales reporting
• Processed sales orders from confirmation through to invoicing, including production and procurement management
• Prepared weekly sales reports and pipeline summaries for management
• Coordinated maintenance of laser/plasma cutters and fabrication machinery

Key achievement: Transitioned across three roles (buying, executive support, sales) within a single organisation, demonstrating adaptability and rapid skill acquisition.

• Provided high-level executive support to the Director, managing a demanding schedule, coordinating travel, overseeing reception, handling confidential communication, and acting as a key liaison between leadership, tenants, suppliers, and the sales team.
• Oversaw the administration and financial coordination of a 20-property portfolio, including lease renewals, tenant invoicing, maintenance scheduling, and distribution of statements, ensuring accuracy and timely follow-up.
• Supported finance operations with bookkeeping, audit preparation, and accurate processing of quotations, invoices, and credit notes in Pastel.
• Managed office administration, vendor relations, and sales team coordination with performance tracking.
• Maintained critical databases for inventory, property, sales agreements, and leases to ensure data integrity.
• Prepared professional tenders, presentations, agendas, and minutes for business development.
• Utilised Trello to monitor projects and deadlines and AI productivity tools to enhance correspondence, reporting, and workflow efficiency.

• Organized meetings, events, and training sessions, overseeing logistics and catering.
• Coordinated stock orders from suppliers and managed procurement processes.
• Generated reports using Pastel and maintained inventory and supplier/customer records.
• Handled HR tasks, including personal files, leave reports, and allowances for sales reps.
• Managed office supplies and grocery shopping.
• Recorded and distributed meeting minutes.
• Pulling various reports - Pastel (Daily Sales, GP Reports, Back Orders, Inventory etc)
• Loading New Stock Items, Updating Supplier & Customer Details - Pastel
• Prepared export documents.

Companies Supported:

Reason for leaving: Completion of fixed-term contracts while seeking permanent employment

QED Projects – Boksburg / Roodepoort (Steel Fabrication & Engineering) 

Executive PA to Directors & Sales Manager           

Jun 2020 – Dec 2020      

Company Closure

Premier – Elandsfontein (FMCG - Confectionary) 

PA to Business Unit Manager      

Feb 2020 – Mar 2020     

Covid-19 Lockdown

YKK Southern Africa – Randburg (Zip manufacturing)       

Executive PA to MD & Financial Manager              

Apr 2019 – Jan 2020       

Completion of maternity cover contract

Seshego Benefit Consulting – Sandton (Risk Consulting Services)

PA services to leadership              

Oct 2018 – Mar 2019     

Completion of Fixed-Term Contract

ERWAT – Kempton Park (Government / Water Utility)      

Executive support            

Jul 2018 – Sep 2018

Completion of Temp Assignment

Key Responsibilities:

• Delivered high-level executive support including complex diary management and travel coordination.
• Prepared reports, proposals, presentations, and client documentation.
• Managed financial administration including purchase orders, quotations, and data capturing.
• Maintained confidentiality and structured filing systems.
• Served as key liaison between executives, clients, contractors, and internal teams.
• Transitioned seamlessly into new environments with minimal handover.

• Provided full PA and secretarial support to the National Sales Manager and the sales team.
• Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.
• Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.
• Assisted in preparing and analysing sales statistics, budgets, and executive reports.
• Coordinated national sales conferences, workshops, and events.
• Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.
• Acted as first point of contact by managing reception and front-office duties when required.
• Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

• Provided full PA and secretarial support to the National Sales Manager and the sales team.
• Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.
• Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.
• Assisted in preparing and analysing sales statistics, budgets, and executive reports.
• Coordinated national sales conferences, workshops, and events.
• Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.
• Acted as first point of contact by managing reception and front-office duties when required.
• Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

• Assisted Executive MD and National Admin Manager with administrative tasks.
• Managed diary, typing, filing, and all travel arrangements.
• Organized meetings and prepared sales and board packs.
• Processed payroll (weekly, fortnightly, monthly) for all staff, including casuals and contractors.
• Calculated salaries, overtime, bonuses, and benefits accurately.
• Handled procurement of stationery, groceries, and PPE.
• Organized meetings, prepared sales packs, and board packs.

• Provided executive PA support, diary management, and office administration.
• Performed payroll processing, reconciliations, and data capturing.
• Prepared financial and Excel reports for management.