Human Resource Officer/Learning and Development Officer (Anysector)

• Mange Work Skills Plan, Annual Training Report and workplace Exposure
• Monitor and evaluate student programmes against objectives, contracts and policies.
• Coordinate bursary selection processes in collaboration with relevant stakeholders
• Co-ordinate strategic skills development programmes eg. BBBEE strategy.
• Assist in identifying skills development priorities and make recommendations in respect of training programmes
• Compile relevant reports and make appropriate recommendations on improving the programme.
• Develop and maintain a database of HCD programmes
• Act as SDF and check all SETA documentation before submitting
• Advise the organisation on the implementation of the WSP
• Advise the organisation on the quality assurance requirements of the relevant SETA.
• Serve as contact person between the organisation and the external SDF and SETA
• Chair the skills development planning committee or training committee
• Formalise the qualifications of employees through recognition of prior learning
• Train employed staff in order to claim the skills development levies from the SETA
• Register Learnership Programs by training and unemployed people.
• Scanning invoices to various stakeholders and electronic filing of discretionary payments requisition.
• Coordinate all approved once  purchase orders and approved by SCM
• Electronic and manual filing of invoice, site visit report and Process report.
• Confirm site visits with both learnership Advisor and stakeholders.
• Updating discretionary dashboard.
• Communicate with stakeholders with regards to discretionary.
• Capture all invoices sent to finance.
• Receiving invoices from stakeholder verifying date, amount, contract number, number of learners and the disbursement is correct.
• Attend to discretionary queries.
• Attend to queries from learners and stakeholders.
• Prepare discretionary sample for Auditors.
• Follow up with finance department regarding contract claim that were submitted for payment.
• Assist Auditors with queries and requirements that they have with regards to the discretionary.
• Interact with stakeholders with regards to Bursary Agreements.
• Electronic and Manual filing of bursary agreement and supporting document.
• Receiving bursary application and sending learners and stakeholder bursary application form.
• Facilitate presentation of the annual plan training plan to the EE and Skills Development Committee
• Registration of Bursary agreements.
• Prepare Bursary program division sample input.
• Provide administration services regarding the registration of Bursary Agreements.
• Ensure Bursary Agreement and Employment contracts are filled alphabetically
• Draft and submit approved RFQ to the SCM department to source training for staff.
• Draft policies and standard operating procedures.

• Assist with administrative tasks of the projects
• Answering incoming calls and screen calls
• Utilization of equipments (soft ware, fax, copy machine)
• Typing general correspondence through e-mail and post
• Handle personnel files and performance files
• Assist with managing the office effectively
• Providing general office support
• Ensure that a secure archiving system is in place
• Scanning and banding the documentations
• Made travel booking, rent cars, booked flights and made reservations for workshops and weekly meeting
• Capturing application form/ Assist with loading application on the database
• Helped in the reconciliation of the invoices and prepared the meeting packages

• To act as first point of contact for visitors and telephonic callers by screening calls, taking messages and/or assisting the individual 
• To take full responsibility for the regret letters
• To assist with the administration of IOD’s
• To manage the Maternity programme
• To keep control over the Limited Duration Contracts of employment
• To draw up Letters of appointment for the signature of HRM or Line Management
• To take full responsibility for invoices from suppliers, agents etc
• To administer the provident and pension fund beneficiary nomination and withdrawal process
• To assist with the administration regarding new employees for example medical aid applications and distribution of cards
• To ensure that payslips are folded and distributed to the correct cost centres
• To take full responsibility for HR stationary
• To assist with the booking of boardrooms for HR related meetings
• To take full responsibility for all HR related filing
• To actively become involved in HR projects if so required
• To take responsibility for HR administrative functions

• Provide advice and assistance to line manager on staff recruitment
• Prepare notices and advertisements for vacant staff positions
• Screening application forms and short listing candidates
• Schedule and organize interviews
• Participate in applicant interviews
• Conduct reference checks on possible candidates
• Maintain pre and post appointment interview process information
• Develop the business unit workforce plan to ensure that the business unit has the right people in the right places at the right time
• Conduct exit interviews
• Develop and maintain recruitment and selection policies in accordance with company and policies
• Co-ordinate the payments of recruitment and section services rendered by external service providers
• Collaborate with Human Capital Business Partners and Compliance teams to ensure smooth delivery of the adherence requirements
• Administration of employee benefits (medical aid, provident fund and other benefits)
• Advising on pay including employee benefits and promotions and other issues on remuneration
• Ensure compensation and benefits are in line with Company policies and updated Legislation
• Medical Aid administration, dealing with employees queries regarding their medical aids and their medical providers
• Monitor daily attendance
• Investigate and understand causes for staff absences
• Recommend solutions to resolve chronic attendance difficulties
• Provide basic counseling to staff who have performance related obstacles
• Coordinate with HR in Head Office to conduct annual employee performance appraisal
• Provide advice and assistance when conducting staff performance evaluations
• Assisting with day to day efficient functions of HR
• Payroll instructions- Calculations and payment in terms of night duties, overtime and public holidays allowance
• Provide the overall support and execution of all administrative function to the Regional Manager
• Ensuring that the Regional Manager receive accurate and timely assistance in response to particular queries related to HR policies or other aspects of employment legislation
• Providing HR support to the line managers and employees
• Work closely with departments, assisting line management to understand and implement policies and procedures
• Maintain all personnel files and documents and ensuring that all HR records are held securely
• Working with HR data systems, imputing data and maintain the systems
• Understands and implement policies and implement policies and procedures
• Manage and maintain existing housing loan payments on data system to ensure compliance to relevant policies and procedures
• Terminating resigned/terminated employees on the system (HR-Focus)
• Manage and maintain existing housing loan payments on data system to ensure compliance to relevant policies and procedures
• To take full responsibility for invoices from suppliers, agents etc
• providers and administer, maintain and updated database of all deaths and medical disability cases
• HR system management, data integrity, movement of employees within the organization i.e. promotions, transfers and employee information update
• Liaising with HR-Focus regarding the problems that the employees are experiencing with the system and getting them corrected and mailing forgotten passwords to employees
• Assist with employees with Unemployment Insurance Fund (UIF)
• Division reports (HR weekly and monthly reports, audit weekly and monthly report, debt management weekly reports and monthly reports)
• To keep control over the Limited Duration Contracts of employment
• To draw up Letters of appointment for the signature of HRM or Line Management
• To provide expert and professional advice on Labour Relations issues, and support managers where appropriate on disciplinary, grievance and harassment and discrimination cases
• Maintain discipline for the region as well as create motivation for all employees
• Assess potential people factor risks to achieve divisional objectives
• Assisting in the establishment of maintenance of good work relations
• Responsible for developing, monitoring and controlling the absenteeism/ leave records and statistical data as well as provision of monitoring and hoc absenteeism report

• Assist with administrative tasks of the projects
• Answering incoming calls and screen calls
• utilization of equipments (soft ware, fax, copy machine)
• Typing general correspondence through e-mail and post
• Handle personnel files and performance files
• Assist with managing the office effectively
• Providing general office support
• Maintain documentation and registers
• Planning and arrangement of meeting and minute taking
• Calculate working hours, UIF, tax, leave and act
• Handled enquiries with regard to the payments of the candidates
• Assist with reconciliation of the invoices 
• Collecting payroll inputs e.g. leave forms, changes to payroll info, etc.
• Providing general office support
• Assist with quotation and invoices

• Writing Human Resource Report on ABSA Learnership
• Answering incoming calls and screen calls filling correspondence
• Assist with loading application on the database
• Reference check (Qualifications, Crime record) for ABSA Learnership
• Co-ordinate the selection process 
• Handled enquiries with regard to the verification of qualifications and crime record on ABSA Learnership
• Assist in the filling of posts through various recruitment process i.e. advertisements, marketing and maintains of database
• Assist with managing the office effectively
• Providing general office support
• Maintain documentation and registers
• Handle personnel files and performance files

• Assist with administrative tasks of the projects
• Assist with auditing the project file
• Answering incoming calls and screen calls
• Utilization of equipments (soft ware, fax, copy machine)
• Typing general correspondence through e-mail and post
• Handle personnel files and performance files
• Assist with managing the office effectively
• Providing general office support
• Maintain documentation and registers
• Ensure that a secure archiving system is in place
• Scanning and banding the documentations
• ISO file
• Assist with managing the library and store room
• Providing general office support

Human Resource Assistant

• Assist with loading application on the database
• Answering incoming calls and screen calls filling correspondence
• Typing general correspondence through e-mail and post
• Utilization of equipments (soft ware, fax, copy machine)
• Capturing application form
• Planning and arrangement of meeting and minute taking
• Assist with travelling arrangement for selection
• Organize attendance for workshop and training course
• Human Resource legislation or function
• Made travel booking, rent cars, booked flights and made reservations for workshops and weekly meeting
• Participated in the drafting of strategic plan of the company and HR plan
• Participated in the drawing of the company budget
• Helped in the reconciliation of the invoices and prepared the meeting packages
• Done the overall administrative tasks of the projects
• Handled enquiries with regard to the advertised post
• Handled enquiries with regard to the payments of the candidates
• Proof read and edited the HR report
• Managing the budget of the office and made sure that all expenses are paid
• VIP payroll administration
• Conducting interview and selection
• Assisted in the recruitment and job analysis

VIP Payroll Administrator

• Record and validate input variation on employee records
• General information and reports for internal and external use
• Plan, organize, implement and monitor work within the payroll environmental
• Calculate working hours, UIF, tax, leave and act
• Handled enquiries with regard to the payments of the candidates
• Helped in the reconciliation of the invoices 
• VIP payroll administration +700 candidates 
• Collecting payroll inputs e.g. leave forms, changes to payroll info, etc.
• Submission of VIP payroll reports 

• Ability to headhunt, screening of calls and CV’S, interviewing and selection
• Handled enquiries with regard to the advertised post
• Handle personnel files and performance files
• Assist with loading application on the database
• Filling correspondence
• Diary management
• Utilization of equipments (soft ware, fax, copy machine)
• Capturing application and CV’S

• Assist in the filling of posts through various recruitment process i.e. advertisements, marketing and maintains of database
• Co-ordinate the selection process through interviews
• Develop and maintain recruitment and selection policies in accordance with company and policies
• Research and develop recruitment and selection best practices in line market trends and in accordance within company legislation and policies
• Provide a consultation and advisory to management and line functionaries
• Co-ordinate the payments of recruitment and section services rendered by external service providers
• Plan, organize, implement and monitor work within the payroll environmental
• Calculate  working hours, UIF, tax, leave and act
• Handled enquiries with regard to the payments of the candidates
• Helped in the reconciliation of the invoices
• VIP payroll administration +300 candidates
• Collecting payroll inputs e.g. leave forms, changes to payroll info, etc.