Sales & Procurement co-ordinating Manager  (Energy , Bearings , Beverage , Food )

• Oversee the preparation and delivery of weekly, monthly, and quarterly performance reports for Key Account Managers, aligned to annual AOP, sales targets, and inbound targets.
•  Lead the end-to-end quotation process, including the development of complex and high-value tender submissions within the fuel tanker instrumentation sector.
• Manage the full sales operations cycle, ensuring accurate administration from quotation through order fulfilment and delivery.
• Coordinate procurement activities, including import and export logistics with international suppliers, supporting clients across South Africa and broader African markets.
• Drive operational efficiency and customer satisfaction through effective sales administration and stakeholder communication.
• Manage and maintain Open Order and Back-Order reporting to ensure accurate forecasting, tracking, and fulfilment visibility.
• Monitor team performance, identifying gaps in execution and supporting continuous improvement in productivity and output.
• Administer and manage key procurement and enterprise systems, including Coupa, ARIBA, and SAP.
• Partner with finance and accounting teams to ensure accurate invoices, cost allocation, and end-to-end sales transaction integrity.
• Oversee warranty administration and ensure efficient after sales and customer support processes.
• Lead continuous improvement initiatives by identifying operational risks and implementing process enhancements to improve efficiency and control.
• Provide technical and aftermarket support to clients, ensuring sustained product performance and customer satisfaction.

• Processing and preparation of service quotes for technicians and subcontractors
• Full job costing and compilation of sheets to analyze profit and loss
• End-to-end processing of service jobs, including invoicing and billing administration
• Management of the Energy Division debtor accounts, ensuring accurate follow-up and reconciliation
• Handling customer and subcontractor enquiries professionally and efficiently
• Supporting Project and Service Managers with tender preparation and coordination
• Providing senior-level Administrative and Personal Assistant support, including diary management, correspondence handling, document control, and day-to-day operational coordination to ensure smooth business operations

• Invoicing
• Quoting
• Filing
• Debt collections
• Marketing of packaging materials
• Tele Marketing 

Other  

• Ensure packaging materials meet quality standards and regulations
• Collaborate with clients to understand their packaging needs
• Stay updated on industry trends and new packaging technologies
• Provide recommendations for cost-effective packaging solutions
• Work with manufacturers to oversee packaging production process
• Conduct testing and analysis to assess packaging durability and functionality
• Manage multiple projects simultaneously to meet deadlines
• Communicate effectively with team members and clients 

• Marketing Training To distributors & Customers
• Schedule On-site & Off-site Training
• Schedule Trainer Availability
• Booking of Flights & Accommodation for Trainers & Customers as well as management.
• Arranging of Catering
• Arranging printing of material accordance with SETA requirements & Stationery.
• Legal Document control of all candidates and certification.
• Issuing Certification
• Data Capturing as per SETA Requirement
• Invoicing
• Facility control of Training Centre as per SETA specifications and Global Standards.
• Planning and Preparing of SETA audits yearly for certification.
• Forecasting Training Budgets and reports

Projects:

• Liaising with The customer as per Project requirements
• Legal Document Control
• Liaising with Project Managers of progress of projects
• Liaising with Suppliers for the Projects
• Data Capturing of Legal Documents and updating project database
• Implementing Internal and External Process & Procedures for Projects

• Fleet Vehicle Insurance Controller
• Liaise with Employees and third party claims
• Data Capture Accident Claims on Fleet vehicles & vehicle Allowance users
• Ensure Employees comply with insurance claim requirements
• Arrange Vehicle hire
• All accidents are reported on an accident report database & risk assessments are completed.
• Employers Mutual Protection Services (EMPS)
• Ensure all new applicants applying for positions within the company are screened before employment
• Data Capturing Applicant personal information and consent forms for finger prints
• Reporting of Screening results for criminal records
• Completing of risk assessment reports of applicants who pose as high risk
• Preparation of investigation Files
• Whistle Blower, Theft, Fraud, Misconduct, etc.
• Scribing for formal hearings
• Creating Confidentiality agreements
• SOS International Database
• All employees traveling abroad and out of South Africa Personal Details eneterd into a Database.
• Medical assistance given 24/7 a day in high risk areas.
• Evacuation Procedures prepared for each traveller
• Medical Packs issued to each traveller
• Criminal Record Database
• Authorisation documents are entered into database
• Legal information inserted into database

Debtors Controller
2009 – 2012

• Liaise with customers
• Telephone and electronic debt collection
• Allocation of Payments
• Authorisation of Credit Applications
• Ensuring customers receiving invoices and statements
• Reporting on Age Analysis
• Ordering of Stationery
• Creating customer accounts
• Arranging catering and cleaning materials
• Releasing of credit limits on customer accounts
• Generating credit checks with the banks to open customer accounts
• Processing of Pro Forma Invoices