Sales & Finance Administrator (Accounts Clerk)

Working Capital & Creditor Management:

• Oversee working capital and creditor functions, including processing GRVs and supplier invoices, preparing payments in line with agreed deadlines, and negotiating payment terms.
• Request and process supplier credit notes and refunds, while following up on outstanding creditor queries and discrepancies.
• Prepare and process customer and supplier invoices, including credit notes.

Debtors & Customer Accounts:

• Allocate customer payments received and maintain accurate debtor records.
• Issue customer statements, follow up on outstanding accounts, and engage with customers regarding overdue payments.
• Process credit applications and resolve customer account queries promptly.
• Build and maintain strong client relationships while supporting sales activities.
• Financial Reporting & Reconciliations Prepare month-end creditors and debtors reports, as well as sales and stock reports, for management review.
• Perform bank, creditor and debtor reconciliations, investigating and resolving discrepancies. Support management reporting and provide accurate financial information to assist with decision making.

• Payments & Cash Management:

• Prepare and process payments, ensuring timely disbursement to suppliers and adherence to payment deadlines.
• Monitor cash requirements and support effective working capital management.

• Working Capital Optimization
• Cash Flow Management
• Debtors/Creditors Payment Term Negotiation
• Reporting & Variance Analysis
• Reconciliations Expertise
• Debtors/Creditors Oversight

2008 - 2009
Vendor Controller

• Vendor statement reconciliation
• Customer liaison & query resolution
• Timely & Accurate Payment Disbursements
• Validates & on-charges container shipment & logistics costs to customers
• Cost recovery & charge allocations

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  2005 - 2008
  Vendor Reconciliation Supervisor

  • Reconciliation Oversight
  • Shipping Line Supervision
  • Supplier Query Resolution
  • Branch Operations Liaison
  • Customer Query Management
  • Team Supervision & Staff Motivation
  • Key Account Handling (Safmarine & MSC)